The following regulations, as approved by the University of British Columbia Senate, govern all scholarships and awards over which the University has jurisdiction. Student Financial Assistance & Awards uses these Senate Regulations to administer scholarships and awards and to determine if a student is eligible for an award.
The full text of the Senate Regulations is available to download.
Regulations Governing University Awards (66KB PDF)
The following sections refer to Senate Regulations as they pertain to undergraduate students. Graduate students should consult the Faculty of Graduate Studies.
To be eligible for a scholarship or award, you should:
- be registered in at least 27 percentage-graded credits
- attain a standing in the top 10% of your year and faculty, or an average of 75% or higher
- receive a passing grade in all any courses
- complete all courses (e.g., no missing grades or standing deferred courses)
Applications are competitive, and there is no guarantee that you will receive a scholarship, award, or prize by meeting the minimum award requirements.
What credits and grades are used in calculating my average?
Scholarships and awards given out at the start of or during the Winter Session are based on your registration and grades from the previous Winter Session.
Year-end prizes and awards given out at the end of the Winter Session (usually in May/June), are based on your registration and grades from the Winter Session that just ended.
Students are required to be registered in at least 24 credits to keep scholarship or award funding they have been offered in that academic year.
The regulations do contain an exception for students in their graduating year. Your faculty or school must confirm that you are completing your final credits required to graduate. Your award may be prorated as a result.
I study at a reduced course load. Am I eligible to be considered for scholarships, awards and prizes?
Yes. The University realizes that some students may need to study at a reduced course load due to extenuating circumstances. Examples of extenuating circumstances include having a disability or a medical condition or participating on a UBC varsity athletic team.
Students who are not able to meet the minimum credit-load requirements should contact our office. You may be required to submit supporting documentation confirming your situation and the need to study at a reduced course load.
Generally, faculty- or discipline-specific awards and scholarships are intended for students studying in a particular program. For more information, please read the full description for the scholarships, awards, and prizes you receive to ensure you are aware of any additional requirements. You can find descriptions through the Awards Search.
- Example: The description for your scholarship says “for students entering 2nd year of a BSc degree.”If you transfer to a BA degree during the academic year you would not be able to keep this award, even if you were enrolled in 24 credits.
No, unless the award description specifically states otherwise. Credits from summer courses are also not counted towards minimum credit load requirements. Only courses and grades earned during the Winter Session are considered.
To be considered for bursary support, you must meet the full bursary criteria.
To remain eligible for the bursary funding you have received, you must continue to be eligible and in receipt of your government student loan, as per Policy 72 - Access to University of British Columbia.
Senate Regulations specify that funds from scholarships and awards are first applied to tuition and other student fees. Any remaining balances will be issued to you as a cheque.
Full details of your award disbursement dates and amounts are available in your award offer letter that you can find on Student Service Centre, under "Finances" in the "Awards and Financial Assistance" section.
- entering UBC students: please read more about deferring your admissions offer
- current UBC students:
- if you have completed at least one year of study at UBC and you want to take a year off, most scholarships and awards can be deferred.
- you must contact our office and provide us with the details of your plan, demonstrating a satisfactory reason for postponing your studies.
- we recommend that you let us know by July 1 of the summer before you return so we can make sure your scholarship(s) will be added to your UBC account for September.
I want to take a course for Credit/D/Fail standing. How will this affect my scholarships and awards?
Courses taken for Credit/D/Fail standing are counted in your credit load and acceptable for meeting the credit load requirement to keep your scholarship or award.
Courses taken for Credit/D/Fail standing will not be used in the calculation of your scholarship average since these courses are not percentage graded.