Sponsored Students
Students
To be eligible for Sponsorship Billing, the sponsoring agencies must meet the following criteria and apply before the deadline. If there are changes to the sponsoring agency or amount sponsored during the year, you will need to submit a new form.
How it works
- Your sponsor must fax a completed Sponsorship Application form (pdf) to Enrolment Services at 604-822-5945 before the
deadline . - Once we receive the form, we will update your account and let you know what your next steps will be.
- Before we can send the invoice to your sponsor, you need to complete a Third Party Authorization in the Student Service Centre (SSC). By specifying your sponsoring agency as an authorized third party, you are consenting to the release of information from your student record to them. Your sponsor will not be able to make changes to your record. This consent authorizes Enrolment Services to release information about your enrolment and tuition and fee information.
How to give your sponsor Third-Party Authorization on the SSC
- Log on to the SSC
- Select Personal Info > Third-Party Authorizations
- Click Add a New Contact, enter your sponsor's information and select Sponsorship Billing from the Relationship drop down
- Under Area, select Records and Registration
- After your account is updated, we will defer your registration deposit and add it to the invoice that we send your sponsor. You will not need to pay your registration deposit before you register.
- We will send your sponsor an invoice at the end of the first month of each term. This means late September and late January for Winter Session Term 1 and 2 courses, and late May and late July for Summer Session courses.
- Your sponsor has one month to pay the invoice. We will send you a copy of the invoice by email, and you will also be able to see each invoice in the SSC Message Centre.
- Once your sponsor's payment has been received, we will apply it to your tuition and fees. Again, UBC will send you an update by email.
- You are responsible for any tuition and fees that your sponsor elects not to pay. Check Sponsorship Billing in your SSC account to see what is not covered by your sponsor. You will be responsible for the payment of any remaining balance by the tuition due date.
- If your sponsor does not pay the invoice by the deadline, or if there is an outstanding balance on the portion for which you are responsible, your student file will be placed on financial hold. Students on financial hold are not able to make changes to their registration, view their grades, or order transcripts. There will also be a $35 fee charged to the your account.
Your responsibilities as a student
- Do not delay payment of fees in anticipation of sponsorship. Any late payment charges that accrue before a contract has been authorized will not be reversed. While sponsors typically do not cover late payment penalties, they may agree to do so if the fees are a result of the sponsor sending in a late application.
- You will not receive a bill if there are charges, such as Extended Health and Dental fees that are not covered by the sponsor. You must pay these fees or you may be assessed late payment penalties.
- If you have Extended Dental and Medical coverage elsewhere, you can opt out of the AMS Extended Health and Dental plan. For more information visit the AMS website. This is your responsibility--if you do not opt out, you will be responsible for these fees.
- If your sponsor requires additional information (such as transcripts), you are responsible for providing this information to your sponsor.
Contact information
Sponsorship Billing
Enrolment Services
2016 - 1874 East Mall
Vancouver, BC
V6T 1Z1
Phone: 604-822-1749
Fax: 604-822-5945
