High-impact events
Will your event include:
- Road closures?
- Use of multiple areas on campus?
- Sound systems?
- A large number of attendees?
If your event will have one or more of these, your event may be considered "high-impact."
Timeline
Depending on the nature of the event, the equipment required, and the impact of the event on surrounding activities, your high-impact event may require the approval of campus stakeholders (see right).
For high-impact events, Scheduling Services will seek appropriate stakeholder approval for the event, though exceptions may apply.
- Requests for these events must be submitted at least 90 days prior to the event date
- All required documentation must be submitted by 45 days prior to the event date (see below)
Documentation
- Traffic Management Plan, including signage, road closures, parking restrictions, route plan, and accompanying maps
- Proof of general liability insurance (with coverage of $2,000,000)
- Health permit (for serving food)
- Special Occasion License, if required
- Confirmation of notification of all stakeholders (if requested by Scheduling Services)
Processing fee
An $1,800 processing fee will apply to all high-impact events.
- This processing fee is non-refundable
- Scheduling Services will invoice you for the fee immediately upon submission of your event request
- Scheduling Services must receive the processing fee one week prior to your meeting with our staff
Other considerations
- Does your event require the use of Ministry of Transportation roads?
- Does your event require the use of University Endowment Land roads?
If the answer is yes to either of the above, you will need to contact these stakeholders directly (see right) and provide confirmation that they have approved your use of their space to Scheduling Services
