Outdoor bookings
Please note: we are currently unable to approve any requests involving external food vendors. Please contact joel.kobylka@ubc.ca if you have questions about this temporary restriction.
Outdoor space booking process
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Determine your booking type
Are you making a booking on behalf of a group external to the UBC community? If so, you must have sponsorship from a faculty or department on campus. -
Determine the impact level of your event
Requests for outdoor space are divided into categories based on the level of impact the event will have on campus. The details of your event will determine how early you need to submit your request.
Medium- to high-impact eventsLow-impact events
Have a limited impact on the physical outdoor space. Requests for these events must be submitted two weeks in advance of the event.
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Submit the outdoor booking request form and any additional approvals
Requests for use of outdoor University space should be submitted to Scheduling Services using the online Outdoor Booking Request form. -
Notify affected campus residents
The event organizer is responsible for providing notification of the event to affected campus residents at least ten business days prior to the event.
For additional information, please see Spaces booked by Scheduling Services and Policies, procedures, and fees.
